Cost Benefits of a Digital System vs. Paper Filing Systems
Having a Digital System Reduces the Costs of:
- Labor: No salaried individual is needed to manage documents and filing. With digital document management, employees who need access to files need not even leave their desk.
- Storage Space: Less office space is needed to store information.
- Paper costs: Reduce the cost of paper and ink significantly
- Shipping costs: Make files available digitally through a network or a standard web-browser. No longer need to mail files to your remote offices, suppliers, or customers.
- Time: With the click of a mouse, your employees can access files as needed. Free up the time they spend getting up from their desk and digging through filing cabinets.
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Did You Know...
1. In the average office 90% of all papers handled each day are merely shuffled
2. 80% of company documents are stored on local hard drives and therefore inaccessible to organization staff unless they are created on paper
3. On average, companies spend $20 in labor filing one document
4. Between 2 and 4% of documents are misfiled on any given day
5. Companies spend $120 in labor to find one misfiled document
6. 1 out of every 20 documents is lost
7. Approximately 25 hours are spent recreating each lost document
8. Roughly 400 hours per year are spent searching for lost files
9. It takes an average of 7 minutes per document to retrieve, copy, and return the original to file
10. Approximately 10-12% of documents are not found on the first attempt